Tuition Class Admission Form Builder — Free Template for Private Tutors & Coaching Centres

Add a multi-select field labelled "Subjects requested" with options for Maths, Science, Physics, Chemistry, Biology, English, Social Studies, Hindi, Sanskrit, and any regional or vocational subjects you teach. A multi-select is better than a free-text box because parents tick exactly what they want without ambiguity, and you can later filter applications by subject demand. For higher grades, you may want separate fields for Class XI and Class XII streams (Science, Commerce, Humanities) so you can match a tutor with the right specialisation. This tool lets you add as many select options as you need on a single field.

Yes. Add one multi-select field for days of the week with Mon, Tue, Wed, Thu, Fri, Sat, Sun as options so parents can tick the days the student is free. Then add a select field for time slot with options like After School (4–6pm), Evening (6–8pm), Late Evening (8–10pm), Weekend Morning, Weekend Afternoon, or Flexible. Capturing both at the form stage lets you slot a new student into an existing batch immediately, or quote a 1-on-1 fee if their schedule doesn't overlap with any current batch. It removes the most time-consuming back-and-forth in tuition admissions.

Add a select-type field labelled "Board" with options CBSE, ICSE, State Board, IB, Cambridge IGCSE, NIOS, and Other. The board determines which textbook, syllabus, and exam pattern the tutor needs to prepare for, so this field should be marked required. Two students in the same grade can sit very different exams: a Class X CBSE student covers different chapters in Maths than a Class X ICSE or IB MYP student. Without this field, tutors waste the first lesson clarifying the syllabus, or worse, they teach to the wrong board for weeks. Capturing it upfront saves that friction.

Yes, because it sets fee expectations and operational planning upfront. Add a select field labelled "Batch preference" with options 1-on-1 (Private), Small Group (up to 5 students), and Regular Batch (6–15 students). Each option usually has a different per-month fee, so capturing it at the form stage lets you send accurate pricing in your reply. It also tells you whether you need to start a new batch (if multiple applicants want small-group at the same time) or whether you can slot the student into an existing one. For online tuition, batch size also affects platform setup (Zoom breakout rooms, etc.).

Add a select or radio-style field labelled "Mode of class" with three options: In-person at centre, Online, or Both (open to either). Since 2020, hybrid tuition is the default for most centres, and parents now expect to be asked. Capturing mode tells you whether to send the centre address with the confirmation message or a Zoom or Google Meet link. For online enrolments you may want a second field asking which device the student will use (laptop, tablet, phone) and whether they have a stable internet connection — both of which affect lesson design. This tool lets you add either as a select or text field.

Yes, and most experienced tutors do. Add a select field asking "Has the student attended tuition before?" with options Yes — Currently, Yes — In the past, and No. Follow it with a short text field labelled "If yes, which subjects and for how long?" and an optional textarea "Why are you switching tutors?" The answers tell you a lot. A student who has cycled through three tutors in two years signals either a parent-expectation issue or a learning-style mismatch, both of which you'll want to handle before the trial class. It also helps tutors avoid repeating teaching styles that didn't work.

Add a short textarea or a checkbox-style declaration at the end of the form stating: per-month fee for the chosen subjects and batch type, the trial-class policy (free first class, paid trial, or no trial), the accepted payment methods (cash, UPI, bank transfer, monthly cheque), and the notice period for cancellation. A simple required checkbox labelled "I have read and accept the fee and trial-class terms" gives you a documented record. For tuition centres, this avoids the most common dispute later: parents who say they didn't know the fee was per-month rather than per-class, or that there would be a charge for the trial.

Yes. The admission form builder is free for any private tutor, home tutor, or tuition centre to use, with a free teacher account, no card, and no usage limit. You can build as many tuition admission forms as you need, save each as a printable PDF, and share via WhatsApp, email, or print copies for walk-ins. There is no watermark and no branding from us on the printed form, so it goes out under your own tuition class name. If you grow to a point where you're handling hundreds of enquiries per intake season, OpenEduCat's Admissions Management module automates the whole workflow end-to-end, but the form builder itself stays free.